Checking in with your employees one-on-one becomes paramount. You can no longer rely on those face-to-face moments in the office as signals of how they are doing so schedule regular one-to-ones with each of your direct reports.
The cadence will vary depending on the nature of your work but you should have one-to-ones with your direct reports at least once per month. If you’ve only just made the switch to being a distributed team, start with a weekly structured 1-1 with each of your direct reports and then dial it back if you need to. Overcommunication breeds clarity before it breeds annoyance.
If you’ve already scheduled regular one-to-ones, well done! 👏
It is more important than ever to have a clear agenda, created by both parties. Here is why:
CoachBot’s shared agendas make it quick and easy for both parties to have an input by considering what THEY want to get out of the conversation. Our smart tips feature also provides contextually relevant coaching to both parties based on what they’ve added to the agenda.
Sometimes a quick status update is all you have time for during your one-to-ones but when you have the time, dig a little deeper for a more valuable meeting. Making time to discuss not just what they’re working on but also how they are feeling is an important way to build resilience in the team. If they feel supported by you, they’ll go the extra mile when needed.
CoachBot provides templates for specific types of one-to-ones. For example, if you’re new to remote work, here are 6 excellent talking points to make the transition as smooth as possible:
If you don’t have access to CoachBot, here are some resources to help you have more meaningful conversations in your one-to-ones.
COMMUNICATION PATTERNS MATTER
Professor Alex Pentland of MIT’s Media Lab shows that 30-40% of performance can be explained by the patterns of communication within teams.
The most productive teams communicate frequently and equally between all members of the team.
The lowest performing teams communicate infrequently and in a way that excludes some members of the team.
Or check out some further reading from our friends at Toptal